PA to Head of Office

Job Overview

Job Title
PA to Head of Office

Contract
Permanent

Category
Legal

Workplace
Hybrid

Experience
Mid- Senior

Salary
DOE

Location
Dublin

Overview

We are seeking a proactive and experienced Legal PA to provide high-level support to the Head of Ireland, the Head of Department (Real Estate), and key fee earners. This exciting role ensures smooth operations and seamless service across diary management, financial processes, and administrative support. The ideal candidate is highly organised, confident, and thrives in a fast-paced, international legal environment.

• Key Responsibilities

  • Manage diaries, emails, meetings, travel, and hospitality arrangements, anticipating conflicts and resolving issues efficiently.

  • Prepare meeting packs, agendas, itineraries, and relevant documentation for partners and fee earners.

  • Support financial processes including billing, matter balances, expense submissions, and client queries.

  • Provide administrative and matter support, including conflict checks, file management, and document preparation.

  • Assist with partner performance, review meetings, promotions, and business development initiatives.

  • Ensure compliance with internal policies and support CRM, client reporting, and training requirements.

• Key Requirements

  • Minimum of 3 years’ experience in a comparable legal PA role.

  • Confident stakeholder manager with excellent verbal and written communication skills.

  • Strong organisational skills with the ability to multitask in a fast-paced environment.

  • Discreet and able to handle confidential information professionally.

  • Proactive problem-solver with commercial awareness and adaptability.

  • Proficient in Microsoft Office and able to work independently or collaboratively.